Are you a talented multitasker who loves interacting with people? Would you love to help families in our community do the right thing for the people they love? Have you worked in a professional services, hospitality or healthcare environment? Are you self-motivated, easy to get along with, drama-free, and detail oriented? If so, you might be the key team member we are seeking.
We’re looking for a positive and professional receptionist to be the face of our local business. You’ll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, prepare client communication, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team. If this sounds like you, apply today!
Responsibilities:
- Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information
- Answer phone calls and emails and communicate relevant information to the appropriate parties
- Schedule appointments and ensure the business calendar is accurate and up-to-date
- Manage incoming and outgoing mail and handle deliveries
- Processes new client information and prepare files
- Maintain physical and e-file file system
- Run occasional errands (e.g. Post Office, Bank, Office Supplies)
- Proofread documents for formatting and typographical errors (Microsoft Office and Adobe Acrobat Pro experience Required)
- Organize, copy, tab, scan, print, and collate physical documents
- Manage the breakroom, including preparing coffee for team and clients, re-stocking necessities, keeping the kitchen tidy, shredding, ensuring trash is taken out on the appropriate pick up day
- Working with the team to ensure the best possible results and client experience.
- Provide administrative support to other team members with data entry, paperwork, photocopying, etc.
Qualifications:
- Associates degree or higher.
- 3-years of experience as a receptionist, administrative assistant, guest service specialist, or similar office or service position preferred.
- Comfortable taking telephone calls and mitigating stressful situations.
- Excellent interpersonal skills, organizational skills, customer service skills, and verbal communication skills.
- Proficient computer skills and knowledge of Microsoft Office Suite, Adobe Acrobat Pro and CRMs.
- Valid driver’s license, reliable vehicle, and safe driving record.
- Must be able to go up and down stairs, and lift 50 pound boxes.
Benefits:
- Competitive Salary: $20-25 per hour based on experience, with performance-based bonuses.
- Location: Chatham, NY; In-Office
- Hours: 40 hours per week, typical business hours.
- Health Insurance: contribution to support your well-being.
- Simple IRA Plan with 3% company match.
- Paid Time Off to maintain work-life balance.
Professional Development Opportunities to support your growth.
Four Corners Legacy Law is an entrepreneurial estate planning law firm with a mission of making the lives of families and small business owners better. We want to be known for providing next level estate planning that ensures all a family’s wealth, not just its financial assets, get transferred properly, and by building a life-long relationship with our clients and their family. Our focus is very client-centric.
If you would love to grow with us for the long-term, and you are able to support us to serve our clients as THE go to lawyers for families and small business owners in our community, please apply by emailing your resume and cover letter in PDF format to
operations@bowerslawny.com. The subject line of the email should be your last name (all caps), followed by the position you are applying for in lower case (receptionist), followed by one word that you would use to describe yourself in all caps. [For example: SMITH receptionist AWESOME].
The cover letter should clearly convey WHY you would be a great fit for our team with details about your past experience working directly with clients, working within various technology platforms, and how working with our office fits into your long-term career plans. Please include your base salary requirements plus your ideal compensation as we work together to hit our goals.